Graduating from Niger Delta University (NDU) is a significant academic milestone, but before receiving your certificate, you must complete the Final Year Clearance Procedure. This process ensures that all obligations—financial, academic, and administrative—are settled.
In this article, we outline the step-by-step clearance process, required documents, and how to avoid delays in obtaining your certificate. This guide is tailored for NDU final year students seeking clarity and efficiency in their graduation journey.
Step 1: Online Registration (Pre-Clearance Step)
Before beginning the physical clearance, students must register online for the clearance process via the NDU student portal. This stage involves:
- Logging into the official NDU student portal
- Uploading scanned copies of essential documents
- Submitting the online clearance request
- Monitoring clearance status from different units
Pro Tip: Use a valid email address and phone number to receive clearance updates or notifications.
Step 2: Physical Clearance (Unit-by-Unit)
Once your online request is submitted, the physical clearance begins. You must visit key administrative units to obtain departmental and institutional sign-offs. Here’s a breakdown of each unit and what’s required:
Required Documents for Clearance:
- School Fees Receipts (from 100 level to final year)
- Acceptance Fee Receipt
- O’Level Result(s) (WAEC/NECO/NABTEB)
Clearance Units Breakdown:
1. Head of Department (HOD)
This is your starting point. Some departments may require a clearance fee, but this varies. The HOD verifies your academic standing and course completion before granting clearance.
2. Dean’s Office
The Faculty Dean will only sign off after confirmation that you’ve been cleared by your HOD. Ensure you carry all relevant documents to avoid repeat visits.
3. Bursary Unit
No additional payment is needed if all your fee receipts are intact. In some cases, physical presence is unnecessary, as clearance can be processed internally. However, visit if there’s an unusual delay.
4. University Library
If you’ve never used library services or have pending book returns, you may be required to pay a library clearance fee. Physical presence is mandatory for final clearance.
5. Security Department
Located behind the main auditorium, this unit rarely requires students to appear in person. However, be prepared in case you’re called in for verification.
6. Exams and Records Unit
This is your final clearance stop. A payment for O’Level result verification is required. After successful verification, your clearance process is completed.
Final Steps After Unit Clearance:
Once all units have cleared you:
- Log in to the NDU portal and confirm that each unit has approved your clearance.
- Print your final clearance form
- Proceed to the Senate Office (located on the upper floor of the Admissions Office beside the main campus auditorium)
- Collect your graduation certificate
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Final Advice:
To avoid unnecessary delays, ensure all receipts and documents are in order before starting your clearance. Always keep multiple copies and be respectful to university staff throughout the process. Graduation clearance is more than paperwork; it’s the final checkpoint before transitioning into your professional life.